POSITION DESCRIPTION
NAME POSITION Finance &
Accounting Supervisor
TOPS DIRECT POSITION Branch Operations Manager
SECTION Finance & Accounting
DEPARTMENT Operation
PURPOSE OF POSITION
Responsible for the management, monitoring and financial reporting in the branch to provide comprehensive information and timely
POSITION FUNCTION
1. Ensure the implementation of the company's accounting activities accurately and effectively
2. Ensure the implementation of the company's financial activities accurately and effectively
3. Ensure financial reporting that are used for the benefit of the audit in a timely manner
4. Responsible for ensuring smooth implementation process of PDCA (Plan, Do, Check, Action) based KPI (Key Performance Indicator) to achieve departmental goals
TOTAL subordinate
Jump: Accounting Staff & Cashier Branch / Depot
Indirect: None
POSITION REQUIREMENTS
Education: S1 Accounting
Experience: 2 years as a supervisor in the field of Finance & Accounting
Knowledge / Skills:
1. Understand the process of accounting firm
2. Understand the recording of transactions in the system (SAP)
3. Mastering SFAS (Statement of Financial Accounting Standards)
4. Know how to prepare financial statements
5. Have the ability to calculate the accounting transactions and adjustments
6. Understand the process of taxation, especially tax payments of the Company and employees
7. Know Act relevant Government Finance and Taxation as well as its development
8. Understanding Computerized Accounting
9. Understand Product Company
10. Able Leadership skills (Leadership Skills)
11. Able Skills Problem Solving (Problem Solving Skills)
12. Able to Effective Communication skills (Effective Comunication Skill)
13. Capable of thinking skills in the analysis (Analytical Thinking Skill)
14. Able to work together (Team work Skill)
15. Ability to work with attention to detail (Attention to Detail)
16. Mastering Presentation Skills (Presentation Skill)
17. Ability to Make Decisions (Decision Making)
18. Mastering the skills in writing a report (Report Writing Skill)
MAIN DUTIES AND RESPONSIBILITIES
INDICATORS OF SUCCESS
I. ACTIVITIES OF ACCOUNTING
1.1. Ensuring the implementation of the verification result of input of cash and bank
1.2. Monitor cash and bank reconciliation is complete
1.3. The counting of the distribution of payments from external parties through Key Account based on the documents to be allocated to each branch (Special Daan)
1.4. Monitor the claims operational costs to the promotion of internal and external parties.
1.5. Monitor PP received
1.6. Monitor input tax invoices, reconciliation and tax reporting
1.7. Monitor the debt verification based fuel (Evidence Item Log) and invoice received.
1.8. Ensure vendor clearing debts by UPB (Proposed Destruction of Goods) or debit notes
1.9. Monitor verification repulsion returns received from the SGF Manufacturing
1:10. Monitoring and journals accrue expenses and depreciation and amortization of assets
1:11. Monitor and reconcile against each GL (General Ledger) accounts carefully and precisely
II. ACTIVITIES OF FINANCE (FINANCE)
2.1. Controlling the budget (budget) to ensure effective and efficient use of support operations in accordance with company policy
2.2. Conduct periodic cash check at a branch
2.3. Monitoring cash check periodically at depot
2.4. Coordinate weekly operational cost requirements and submit to finance HO
2.5. Submit a report every day to deposit sales finance HO
2.6. Coordinate giro repulsion to the A / R and Sales Supervisor
2.7. Verify supporting documents and coordinate payment with the BOM if there is a problem
III. FINANCIAL REPORTING
3.1. Preparing financial statements that are used for the benefit of the audit accurately and timely.
3.2. Implement tax reporting regularly every month
3.3. Checking and reporting accounting activities to ensure conducted in accordance with applicable regulations
IV. IMPLEMENTATION PDCA
4.1. Prepare reports based on the PDCA Supervisor level KPIs to be reported each month
4.2. Support the Head in preparing the report PDCA based KPIs to be reported each month
4.3. Identify problems and take corrective action for each KPI PDCA
1. # Inaccuracy account post
2. # leadtime demand deposits to clear
3. # leadtime input transaction vouchers
4. # SOP incompliance cases
5. # Delay report the data analysist
ISSUES AND CHALLENGES IN THE WORKS:
1. Manage the timeliness of reporting related to the input data is not fixed
2. Accuracy in the verification of documents to be able to identify problems in administration.
3. Overcoming delays in submission of documents that inhibit the process of accounting
4. Facing the program (software) has an error, thus inhibiting the performance and completion of the report.
5. Addressing the situation in which the plant too late to send a tax invoice, so the VAT tax is not fully reported
6. Coping with the delay in receiving the invoice so that verification of the debt becomes too late.
7. Ensure that the team had a high accuracy
8. Addressing the acceptance of coins in very much, while the exchange to the bank to have a certain maximum limit
AUTHORITY:
1. Determine cancellation or revision of any input journal
2. Reject the payment document that is not in accordance with enterprise
3. Determine the solution when there is a problem in making a claim
4. Report violations indication of financial problems to superiors
5. dual control over access to a safe deposit box at the branch
INITIATIVE:
1. Monitor the tax reconciliation on a monthly basis for the preparation of the annual reconciliation
2. Monitor the reconciliation cost of supermarket every month for the preparation of the annual reconciliation
3. Establishing cooperation with a third party to exchange coins
4. Propose improvements based on experience in the field SOPs
TOPS DIRECT POSITION Branch Operations Manager
SECTION Finance & Accounting
DEPARTMENT Operation
PURPOSE OF POSITION
Responsible for the management, monitoring and financial reporting in the branch to provide comprehensive information and timely
POSITION FUNCTION
1. Ensure the implementation of the company's accounting activities accurately and effectively
2. Ensure the implementation of the company's financial activities accurately and effectively
3. Ensure financial reporting that are used for the benefit of the audit in a timely manner
4. Responsible for ensuring smooth implementation process of PDCA (Plan, Do, Check, Action) based KPI (Key Performance Indicator) to achieve departmental goals
TOTAL subordinate
Jump: Accounting Staff & Cashier Branch / Depot
Indirect: None
POSITION REQUIREMENTS
Education: S1 Accounting
Experience: 2 years as a supervisor in the field of Finance & Accounting
Knowledge / Skills:
1. Understand the process of accounting firm
2. Understand the recording of transactions in the system (SAP)
3. Mastering SFAS (Statement of Financial Accounting Standards)
4. Know how to prepare financial statements
5. Have the ability to calculate the accounting transactions and adjustments
6. Understand the process of taxation, especially tax payments of the Company and employees
7. Know Act relevant Government Finance and Taxation as well as its development
8. Understanding Computerized Accounting
9. Understand Product Company
10. Able Leadership skills (Leadership Skills)
11. Able Skills Problem Solving (Problem Solving Skills)
12. Able to Effective Communication skills (Effective Comunication Skill)
13. Capable of thinking skills in the analysis (Analytical Thinking Skill)
14. Able to work together (Team work Skill)
15. Ability to work with attention to detail (Attention to Detail)
16. Mastering Presentation Skills (Presentation Skill)
17. Ability to Make Decisions (Decision Making)
18. Mastering the skills in writing a report (Report Writing Skill)
MAIN DUTIES AND RESPONSIBILITIES
INDICATORS OF SUCCESS
I. ACTIVITIES OF ACCOUNTING
1.1. Ensuring the implementation of the verification result of input of cash and bank
1.2. Monitor cash and bank reconciliation is complete
1.3. The counting of the distribution of payments from external parties through Key Account based on the documents to be allocated to each branch (Special Daan)
1.4. Monitor the claims operational costs to the promotion of internal and external parties.
1.5. Monitor PP received
1.6. Monitor input tax invoices, reconciliation and tax reporting
1.7. Monitor the debt verification based fuel (Evidence Item Log) and invoice received.
1.8. Ensure vendor clearing debts by UPB (Proposed Destruction of Goods) or debit notes
1.9. Monitor verification repulsion returns received from the SGF Manufacturing
1:10. Monitoring and journals accrue expenses and depreciation and amortization of assets
1:11. Monitor and reconcile against each GL (General Ledger) accounts carefully and precisely
II. ACTIVITIES OF FINANCE (FINANCE)
2.1. Controlling the budget (budget) to ensure effective and efficient use of support operations in accordance with company policy
2.2. Conduct periodic cash check at a branch
2.3. Monitoring cash check periodically at depot
2.4. Coordinate weekly operational cost requirements and submit to finance HO
2.5. Submit a report every day to deposit sales finance HO
2.6. Coordinate giro repulsion to the A / R and Sales Supervisor
2.7. Verify supporting documents and coordinate payment with the BOM if there is a problem
III. FINANCIAL REPORTING
3.1. Preparing financial statements that are used for the benefit of the audit accurately and timely.
3.2. Implement tax reporting regularly every month
3.3. Checking and reporting accounting activities to ensure conducted in accordance with applicable regulations
IV. IMPLEMENTATION PDCA
4.1. Prepare reports based on the PDCA Supervisor level KPIs to be reported each month
4.2. Support the Head in preparing the report PDCA based KPIs to be reported each month
4.3. Identify problems and take corrective action for each KPI PDCA
1. # Inaccuracy account post
2. # leadtime demand deposits to clear
3. # leadtime input transaction vouchers
4. # SOP incompliance cases
5. # Delay report the data analysist
ISSUES AND CHALLENGES IN THE WORKS:
1. Manage the timeliness of reporting related to the input data is not fixed
2. Accuracy in the verification of documents to be able to identify problems in administration.
3. Overcoming delays in submission of documents that inhibit the process of accounting
4. Facing the program (software) has an error, thus inhibiting the performance and completion of the report.
5. Addressing the situation in which the plant too late to send a tax invoice, so the VAT tax is not fully reported
6. Coping with the delay in receiving the invoice so that verification of the debt becomes too late.
7. Ensure that the team had a high accuracy
8. Addressing the acceptance of coins in very much, while the exchange to the bank to have a certain maximum limit
AUTHORITY:
1. Determine cancellation or revision of any input journal
2. Reject the payment document that is not in accordance with enterprise
3. Determine the solution when there is a problem in making a claim
4. Report violations indication of financial problems to superiors
5. dual control over access to a safe deposit box at the branch
INITIATIVE:
1. Monitor the tax reconciliation on a monthly basis for the preparation of the annual reconciliation
2. Monitor the reconciliation cost of supermarket every month for the preparation of the annual reconciliation
3. Establishing cooperation with a third party to exchange coins
4. Propose improvements based on experience in the field SOPs
